Las Vegas is a world-famous city renowned for its enormous gambling casinos, which are a significant draw for foreigners who travel from all over the world to enjoy the city’s wild nightlife. However, the city is also well-known for its trade shows and exhibitions.
Trade shows and exhibitions are a great method for marketers to improve brand recognition and revenue. It may also be a successful approach since trade shows produce more than $13 billion in revenue in the United States on average. Budgeting for a trade show exhibition may also be difficult, but brands need to understand the expenses of being present at these events. It is widely assumed that there are expenses connected with securing booth space and creating the trade show exhibit and graphics. Those expenses are easily identified and planned for in advance. Hidden expenses that emerge during the planning phase or while the crew is on-site can harm the brand.
This blog will help you to recognize 6 hidden costs involved with trade show booth rental in Las Vegas. Brands that have a better grasp of these hidden costs can plan their budget and experience less stress and higher returns on investment.
LOADING AND UNLOADING
If you are participating in a trade show in Las Vegas then loading and unloading is a crucial part that you must not neglect. Loading and unloading is the transfer of your trade show booth and related props from the shipping carrier’s delivery vehicle to your trade show venue.
This task includes unloading the shipping from the delivery vehicle, storage of items during the show, returning those empty shipping items following the show’s conclusion, transferring your shipment back to the loading dock, and loading the items onto the carrier’s vehicle are all part of this service. Since loading and unloading are computed by weight and are non-negotiable, be cautious while arranging, packing, and preparing your shipments.
Do you want to reduce your loading and unloading costs? Consider trade show booth rental in Las Vegas. Exponents Las Vegas can help you in this by taking care of loading and unloading your booth securely and this won’t cost you any extra bucks.
ELECTRICITY SERVICE
Electricity is a required utility supply for your show area if you are lots of lighting and other electric items. The exact criteria will be in the exhibitor booklet, but as a general rule, a 10′ by 10′ booth requires one electrical outlet. Electrical services will be required to power anything from your show lighting to your computer equipment.
Employees can be able to charge their phones, laptops, and other devices within the booth. If you have AV equipment or monitors in the booth, you will need electricity. You should also think about hiring power strips and surge protectors from your electrical service provider, or bring your own if authorized.
BOOTH FURNISHING
Because it acts as a gathering area for potential prospects and provides an initial impression, your booth should be comfortable and friendly to visitors. Exhibit businesses offer a range of booth furnishings available for rent to create a welcoming atmosphere. Tables, chairs, literature racks, cupboards, countertops, and other objects fall under this category.
Some exhibit businesses hire out more expensive things, such as a martini bar or lounge area, for larger areas. For an extra fee, accessories like hanging signs or banners can be used to improve the appearance of your booth. The amount of furniture required will be determined by the size of your trade show booth, but it is practical to include this line item in your trade show budget.
FLOORING
Many convention facilities need carpeting or another sort of flooring in the show hall for booth spaces. This necessitates the placement of carpets and cushioning in the show space. Though flooring is necessary, padding is an optional extra that is well worth the money.
You’ll be on your feet most of the day, and the cushioning will help you avoid painful feet. Flooring can be an additional expenditure that you may not have expected, provides comfort for your trade show booth staff, and create a welcoming ambiance for your booth.
Exhibitors must take care of flooring, supplies, and installation crew. Flooring, like furniture, should be bought before the advance pricing deadline to guarantee you pay the lowest price. When arranging the installation, be sure you pick a time when labor expenses are at their lowest (e.g. weekdays during work hours).
ON-SITE MAINTENANCE
The need to restore a part of the display may emerge from time to time. Staff should be prepared to handle anything from changing light bulbs to organizing the replacement of a broken item in the shipment. The cost of handling any necessary on-site repairs may be prohibitively expensive, and you will be required to pay the charges at the exhibit manager’s preference.
CLEANING
Typically, trade show exhibitions last several days. Exhibitors want to make sure their booth appears as clean as possible once it has been constructed and placed to attract maximum visitors. Booth cleaning services, which frequently include vacuuming and garbage collection, are available for a charge on each day the services are given. Carpet shampooing is also available, although it is generally unneeded unless there has been a spill or other incident that has caused the carpet to stain.
CONCLUSION
Trade shows are a great way to connect with potential prospects, which can lead to stronger client relationships and increased revenue. A lot of work goes into organizing a successful booth presence, so being aware of costs, both hidden and obvious, will go a long way toward producing positive results. Preparing for hidden expenses ahead of time can help you prevent sticker shock when you receive final invoices and will allow you to correctly assess your return on investment.
Exponents Las Vegas can be your ideal partner if you are planning to participate in a trade show in Las Vegas. We provide trade show booth rental in Las Vegas including all the factors mentioned above that will save you tons of money. So schedule a call and our experts will assist you with your requirements.
